After months of hardworking, the Jakarta International Container Terminal is now ready to fully implement the n-Gen system.
For those unfamiliar with this term, n-Gen is relatively new technology used to accelerating services at all Hutchison terminals worldwide, and JICT is the group's sixth container terminal that applies it after Hong Kong, Yantian, Poland, Oman & Thailand.
A task force charged to pave the way for the system has admitted 'very occupied recently preparing for the installation of hardware and software, training of the supervising team at the Control Center, as well as pre-launching test of the entire system.
'All has been proved running well,' says Yanuar Arif Machmud, Head of ICT, 'including the hardware such as server and wireless network, software, and head-truck pager.'
The network coverage capacity, he said, has been doubled to meet the demands, and Network Monitoring System has to be online 24 hours. In order to anticipate breakdown or in case of down time of some tools, JICT has a good number of stand-by spare parts,- a contingency plan.
Yanuar explained that at the time of its implementation both CTMS and n-Gen will run simultaneously, but after Lebaran holydays, all services will entirely use n-Gen system.
To ensure smooth flow of the system, the persons in charge will be trained. Test of their know-how on n-Gen functions will also be conducted, -just to make sure that they really have full grasp of how it runs.
Impacts on operations
Starting August, efforts have been geared to reduce yard occupancy rate (YOR), expecting to further it down to 30% only by the time the new IT system is implemented.
In order to reach lower occupancy rate at the yards, coordination has been made with Customs and Commercial Department, by moving out containers (OBX) to depots. According to Usman Saroni, n-Gen project coordinator, up to Lebaran seasons, about 9,000 boxes will be moved out from JICT yards.
Other efforts include internal revamp such as reexamination of equipments, infrastructure, communication lines, and coordination with all related teams. The teams mentioned are Support Team, Ship Team, and ODT (Operations Development & Technology) Team directly invited from HPH headquarter.
"We've established various teams. And for the training of each division, two Master Trainers and 30 Trainers will finalize all preparations before the deadline," Usman added.
Socializing the new system, the n-Gen team has introduced the use of Tag Number for inbound and outbound trucks. Truck owners and drivers have been aware of this technology. Other related stakeholders have also been reminded of this new tech. Gate-keepers have provided tag numbers for trucks that have not claimed tags until the day of its implementation.
Sequence
The n-Gen has scheduled the grand launching on 1 September, and the focus is more on technical coordination with the entire management team, to make them aware of the goal of this new tech in speeding up services and data traffic in JICT.
Further, two weeks after grand launching other preparations will be intensified including trial of the system that would involve two vessels, one is loading while the other is unloading.
With this scheduling, the full implementation on the third week -21 September or on Lebaran Day, will run smoothly. On that day, the team will work round the clock –the main team will even work for 2-3 consecutive days- to ensure smooth running of the new system.
If something unexpected occurs, several teams will standby, from User, Super user, Coordinator, ICT, ODT, and HPH. For instance, if users cannot handle the difficulty, Super user will step in. if the latter also cannot handle the problem, the coordinator will take charge. The circle could go up to the highest layer until the problem is solved.
With this well-prepared measures and full support of all, n-Gen team is optimistic that 'the migration from CTMS to n-Gen will run successfully.'